Compliance

We've spent years iterating on a workflow to capture all your transactions in a way that is as 'painless as possible'. We’re skilled and certified in Xero (our accounting system of choice) and many of the various add-on SAAS tools necessary to make this possible. Here's what you get when you choose us as your bookkeeping team:
  • A cloud accounting system (Xero)
  • A shared cloud document storage system (Hubdoc)
  • Monthly reconciliations of all bank/CC/paypal accounts
  • Monthly closings & management reports
  • Year end financial statements for filing taxes
Starting
Growing
Thriving
750
1500
4000
Best for startups that want to focus on building their business and can catch up on a quarterly basis
Best for businesses that have gained some traction and need a little more support, with monthly reporting.
Best for businesses that have timely reporting needs, lots of transactions and/or multiple stakeholders.
Quarterly cash & accrual bookkeeping
Monthly cash & accrual bookkeeping
Weekly cash & accrual bookkeeping
Quarterly management reporting
Monthly management reporting
Monthly management reporting
Shared Cloud Storage
Shared Cloud Storage
Shared Cloud Storage
Accounting Software/SAAS included
Accounting Software/SAAS included
Accounting Software/SAAS included
Annual business income tax returns (Fed+1 state)
Annual business income tax returns (Fed+1 state)
Annual business income tax returns (Fed+1 state)
W9 requests & Annual Form 1099 filings
W9 requests & Annual Form 1099 filings
W9 requests & Annual Form 1099 filings
Annual franchise tax filings
Annual franchise tax filings
Annual franchise tax filings
​Quarterly income tax estimates
(Fed & 1 state)
​Quarterly income tax estimates
(Fed & 1 state)
​Quarterly income tax estimates
(Fed & 1 state)
Sales tax registration & filing
(1 state, additional states extra)
Sales tax registration & filing
(1 state, additional states extra)
Sales tax registration & filing
(1 state, additional states extra)
No payroll administration
(add on service, if needed)
Payroll administration
Payroll administration
Annual Form 1099 reporting
(up to 10 contractors
​add-on service if more than that)
Annual Form 1099 reporting
(up to 10 contractors
​add-on service if more than that)
Annual Form 1099 reporting
(up to 10 contractors
​add-on service if more than that)
Annual franchise tax filings
Annual franchise tax filings
Annual franchise tax filings
Email support
​(weekly response time)
Email support
​(two business day response time)
Email support
Invite us to your Slack/Teams
​(one business day response time)
The following add-on services are offered in addition to our basic bookkeeping:

Payroll

Whether you have employees, contractors or both, we'll setup and maintain your payroll. This not only handle all payments, taxes & filing but will integrate with the accounting system. This includes:
  • Onboarding of new employees & contractors.
  • ​Monthly, Quarterly & Annual payroll filings.
  • End of year w-2 employee and 1099-Misc. contractor filings.
  • Timely and accurate direct deposit payments to the people that make your business what it is.​

Bill Pay

Through a shared digital bill pay system, we help you make timely payments to your suppliers and vendors. Your digital authorization is all that is needed to release all your A/P checks. This includes:
  • A subscription to a secure online bill-pay system.
  • Controls built into the workflow so that you have the final say on what bills get paid and when.
  • Regularly scheduled A/P Aging report meetings to review what is due.
  • Supplier information management.

Invoicing

Whether you have your own system for invoicing clients (Freshbooks, Shopify, POS, etc.) or you want to utilize Xero's embedded invoicing system, we review and manage invoicing to your clients, existing A/R and late payment collecting. This includes:
  • Integration with an industry specific invoicing system.
  • Regularly scheduled A/R Aging report meetings to review what is outstanding.
  • Collection communications to clients with past due balances.
  • Customer information management.

Inventory

Management of your inventory based business is knowing what you have on hand and what you have in the pipeline. If you're kitting, manufacturing, or just retailing we help you manage the inventory of your business better.  This includes:
  • A subscription to an end to end inventory management system.
  • Inventory/POS/accounting system integration.
  • Kitting & multi-warehouse.
  • Timely reporting.

Sales Tax

States are getting hungrier and hungrier to force your business to claim nexus in their state. We help you stay on top of the rules and know where you should be collecting/remitting sales tax.
  • Sales tax integration for all states into your Online shopping cart, POS or other invoice/payment processing system.
  • Filing of all Monthly, Quarterly & Annual sales tax reports.
  • Timely payment of Sales Tax Payable for each state where you owe payments.​

Budgeting/
​Forecasting

Cash is king. We set up a system to capture and track the current flow of cash vs. the budget as well as looking into the future, accounting for the changes in A/P and A/R.  This includes:
  • A subscription to an online cashflow planning tool
  • Monthly cashflow models comparing what actually happened to what was budgeted.
  • Forecast iterations based on changes in the business.

Training

The DIY strain runs deep in small business owners. If you are looking to a more hands-on approach to your books then we can help you get the training you need. We offer training, insight and support to enable you to do your own bookkeeping.

Coaching

Knowing, technically, how to do something is one thing, applying the technical tools is another. Our coaching offers a touchstone to support you as you run your business. We review your reports and meet with you to review your work and offer insights so that you can get the most out of your business. 

Implement

The most critical step to making your accounting system work is the set-up. There are many systems and software choices out there, how do you know what will work the best for your business? We bring software and industry knowledge and work with you to synthesize those needs to the best software choices for your business to succeed.
  • ​All plans are month-to-month.
  • Our services fees are ACH debited monthly on the 1st day of each month.
  • Annual income taxes are filed on time, if extensions are needed then additional fees apply, for both Federal and each state(s).
  • Any foreign and/or related party income tax reporting is additional (FBAR, 5471, 5472, etc.).